Missed Call Automations
AI-powered missed call automations give dentists control over every unanswered call, helping you recover opportunities, improve responsiveness, and deliver a better patient experience.
Trusted by
1500+ Dental Practices
The Cost of Missed Calls
Unanswered calls do more than ring out. They create gaps in responsiveness that impact patient trust, revenue, and care delivery.
Missed Call Challenges In Dental
01.
High call volumes during peak hours lead to unanswered calls.
02.
After-hours calls default to voicemail, which many team members ignore.
03.
Team members occupied with in-office patients cannot answer every call.
04.
No immediate response leaves patients waiting or calling competitors.
05.
Missed calls are not captured or followed up on in real time.
06.
Clinics lack visibility into how many missed calls turn into lost patients.
The Outcome Missed calls quietly turn into lost appointments, frustrated patients, and real risks to quality of care.
VoiceStack Missed Call Automation: Built to Capture Every Patient Opportunity
Instant visibility and intelligent follow-up for every unanswered call, so no patient enquiry slips through the cracks.
HIPAA-Compliant Messaging and Automation
Ensures every text, transcript, and workflow is secure, encrypted, and compliant with dental privacy standards.
After-Hours Call Handling
When configured, VoiceStack can respond to missed calls outside business hours with smart texts, virtual assistance, appointment booking, or emergency guidance.
Voicemail Transcription and Action
Transcribes every voicemail and turns it into a trackable item, with automated texts and follow-up workflows so messages never get ignored.
Patient Recognition and Personalisation
Identifies existing patients and personalises messages using names, appointment context, or recent interactions.
Instant Text Response
When enabled, VoiceStack can send a personalised SMS for missed calls, acknowledging the patient and inviting them to continue the conversation via text.
AI Text Assistant
Engages patients via SMS to answer common questions, collect details, and guide them to schedule or next steps without requiring team member intervention.
Missed Call Visibility Dashboard
Provides a real-time view of all missed calls, text responses, patient replies, and outcomes, including booked appointments and required call-backs.
Smart Escalation
Flags urgent or complex requests for real-time follow-up, providing team members with full context before returning the call.
Dr. Sonali Sharma Owner
“I would highly recommend VoiceStack to any practice looking to improve their systems from a patient and operational perspective. Since implementing VoiceStack, the data and insights we receive have completely changed how we understand opportunities when patients call, whether they are new or existing.”
How Missed Call Automation Works
Every missed call is captured and turned into a quick, actionable response.
STEP 01
A Patient Calls When You Are Unavailable
A patient calls during peak hours, lunch breaks, after closing, or when all lines are busy. The call goes unanswered or to voicemail.
02
An Instant Text Is Sent
03
AI Responds and Guides the Conversation
04
Resolution or Smart Handoff
05
Clear Follow-Up and Complete Logging
Benefits for Dental Practices of All Sizes
Operational Efficiency
- Recover Lost Appointments: Engaging missed callers instantly helps clinics recover 15–25% of appointments that would otherwise be lost. Every missed call becomes a second chance.
- Reduce Phone Tag: Automation resolves many enquiries via text, reducing the need for team members to chase patients who left voicemails.
- Lighten Front Desk Load: AI handles after-hours and overflow calls, cutting manual callbacks and phone-related admin work by 30–50%.
- Optimise Resource Allocation: Team members can focus on in-person patients and complex calls, while AI handles routine enquiries, reducing overtime costs.
Patient Experience
- Immediate Response: Patients receive instant acknowledgement, avoiding frustration and improving sentiment.
- Convenience of Texting: Many patients prefer texting for quick questions, allowing them to reply at their own pace without waiting on hold.
- Faster Issue Resolution: Simple enquiries, like insurance questions or appointment availability, are resolved quickly via AI text.
- Support for Urgent Cases: Automation can provide critical guidance for emergencies, ensuring urgent needs are addressed promptly.
Multi-Location Groups
- Centralised Monitoring: Head offices can track missed calls and recovery rates for each location, identifying where intervention is needed.
- Consistent After-Hours Experience: All clinics deliver the same branded automated responses, strengthening the brand and maintaining best practices.
- Load Balancing: Missed calls at busy locations can be routed to less-busy clinics or central call centers to ensure optimal response time.
- Higher Patient Retention: Automation helps retain more patients across the network, turning more enquiries into confirmed visits and boosting revenue.
Seamless PMS Integration
VoiceStack’s Missed Call Automation integrates seamlessly with your practice management and CRM systems to create a connected, efficient patient communication workflow.
Recognises patients automatically by matching incoming numbers with PMS records.
Offers real-time appointment availability and books directly to your scheduling system.
Logs missed call events and attaches memos or call IQ summaries to patient records.
Automatically creates follow-up tasks for complex issues that require team members' attention.
Dr. Darshan Tomar Owner
“VoiceStack has been a game changer for our practice. By eliminating human error and automatically tracking and filtering every call in the background, it has saved our team significant time. The result is accurate, reliable data that we can confidently use to make better business decisions for our practice.”
Analytics That Drive Better Decisions
Track
Missed call percentage over time to see improvements after implementing automation.
Compare
Missed call metrics across locations to identify staffing or routing gaps.
Monitor
Appointments recovered through missed call follow-ups to quantify revenue impact.
Measure
How many missed calls were resolved automatically versus requiring team member intervention.
Measure the flow, optimise the response, and turn every patient interaction into an opportunity.
Frequently Asked Questions
Support:
au.support@voicestack.comSales:
au.sales@voicestack.com
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